How do I Calculate Furniture Depreciation? 10 Facts

As a small company owner, you are aware that acquiring office furniture is a costly endeavor, which is why the IRS enables you to deduct the cost.

Similar to how a vehicle loses value the moment it is driven off the lot, used furniture loses value over time owing to reasons such as normal wear and tear.

Other elements like as local demand and brand identity have a significant impact on the piece’s resale value.

The IRS requires business owners who claim the deduction to calculate the depreciation of office furniture. Using this approach, the taxes are then estimated throughout the lifetime of the furniture.

What is Depreciation on Furniture?

In accounting terms, depreciation of furniture refers to the decline or loss in value of furniture, i.e., any moveable asset utilized to make any space, office, factory, etc., appropriate for desired working conditions due to usage and time.

In other words, it represents a portion of the furniture’s cost price that was charged as an expense for a single accounting period.

How do I Calculate Furniture Depreciation?

How do I Calculate Furniture Depreciation?

To determine the annual expenditure related with furniture depreciation, three pieces of information are necessary. Other depreciation calculations take into account the acquisition cost, salvage value, and usable life.

Using straight-line depreciation, the fundamental formula is purchase price minus salvage value divided by the total number of useable years.

This reflects the annual depreciation that may be claimed by a corporation. The salvage value of furniture may be zero, resulting in the expenditure of the whole purchase price throughout the furniture’s usable life.

Depreciation of office furniture is a non-cash expenditure that gradually reduces the value of an item. Companies utilize depreciation as a reflection of each asset’s use.

This guarantees that organizations report spending correctly and demonstrate the value they obtain from each asset. Depreciation is only applicable to long-term assets, which are assets expected to last longer than a year.

Typically, furniture is not a revenue-generating asset; it simply contributes value to the completion of auxiliary activities in a business.

The cost of depreciating furniture is a business expense. Government agencies do not often let individuals to depreciate furniture in an effort to reduce their tax bill.

Frequently, businesses incur substantial one-time expenses on office equipment such as lighting, chairs, desks, laptops, and other daily-use items.

In order to receive discounts or free delivery from furniture makers and retailers, businesses generally make large orders.

Depreciation of furniture may be calculated using a variety of ways. Although straight-line depreciation is easy to compute and relatively popular, there are other ways such as diminishing balance double declining.

How do I Calculate Furniture Depreciation?

The latter two techniques of depreciation allow businesses to derive greater advantages from depreciation costs, given the initial amount is greater.

This leads to a decrease in net income and tax liability. Companies may compute furniture depreciation for tax purposes using whichever approach is optimal for their operations and is permitted.

Typically, businesses will record office furniture assets in a single account; however, the statistics may need to be separated if the furniture is placed in many locations or facilities. For instance, warehouse office chairs will have a distinct general ledger account from corporate office chairs.

Large furniture purchases can also be documented in distinct accounts dependent on the acquisition date. If the first group is entirely depreciated and has zero remaining book value in the accounting ledger, this step is required.

Furniture Depreciation Calculator

There are numerous techniques to calculate the depreciation rate more precisely if you are calculating the depletion or depreciation of office furniture for a tax deduction.

The value of office chairs, desks, and tables begins to depreciate the instant they are delivered, as a 40-hour workday erodes their condition.

There are several formulae for depreciating furniture. Straight-line depreciation, double falling balance depreciation, and sum-of-the-years’ digits depreciation are three frequent types.

As defined by the Financial Accounting Foundation, these methodologies are a component of generally accepted accounting standards (GAAP) and are used to determine the decline in an asset’s value.

Straight-Line Depreciation

The salvage value of the furniture is subtracted from the initial cost of the item using straight-line depreciation. The salvage value is an estimate of the asset’s value after it reaches its predicted end of life.

The difference represents the amount of value the furniture loses annually due to usage. In addition, it is the entire sum to be spent.

The formula for straight-line depreciation is as follows, according to the Corporate Finance Institute:

Annual Depreciation Cost = (Cost of the Asset – Salvage Value) / Usable Life of the Asset

How do I Calculate Furniture Depreciation?

For instance, assume that the cost of the asset was $50,000, that its salvage value is assessed to be $10,000, and that its predicted useful life is five years. The computation is:

($50,000 – $10,000) = $40,000 / 5 years

Thus, the annual depreciation expense is $8,000.

Double Declining Balance Depreciation Method

Boost falling balance Depreciation is an accelerated way of depreciating assets with a limited useful life. This method is intended to depreciate assets twice as quickly as the straight-line method, although depreciation is not consistent.

Rather, the furniture depreciates at a greater rate in the initial years and a lesser rate in the latter years. It is ideal for assets with a rapid depreciation rate.

The twofold falling balance depreciation technique deducts 20% of a $20,000 asset one year, then 20% of the remaining $16,000 the next year, and so on.

Sum-of-the-Years’ Digits Depreciation

The depreciation based on the sum of the years’ digits accelerates more than straight-line depreciation but less than double the depreciation based on a diminishing balance.

This approach divides yearly depreciation into fractions based on the total number of years a piece of furniture is functional.

For example, if the useful life of a piece of furniture is predicted to be seven years, the sum-of-the-years value is (7+6+5+4+3+2+1) = 28.

Each year receives a decreasing value. In the seven-year example, the value for the first year is 7, the value for the second year is 6, and so on. To calculate depreciation based on the sum of the years’ digits, use this formula:

Value of straight-line depreciation multiplied by the fractional value for the year equals the depreciation for the year.

In the preceding example, assuming it is the first year and the value of straight-line depreciation is $8,000, the computation is:

$8,000 x 7/28 = $2,000


To facilitate comprehension, let’s use numerical illustrations.

Straight Line Method – Example #1

On 01/01/2019Mark Inc. purchased office furniture like tables and chairs worth $10,000. The rate of depreciation is 10% straight-line method. Calculate yearly depreciation to be booked by Mark Inc.


  • Yearly depreciation to be booked under Statement of Profit & Loss will be ($10,000 x 10%) = $1,000 annum.

How do I Calculate Furniture Depreciation?

Written Down Value Method – Example #2

On 01/01/2019Mark Inc. purchased office furniture like tables and chairs worth $10,000. The rate of depreciation is 10% Written Down Value Method. Calculate yearly depreciation to be booked by Mark Inc on 31/12/2019 and 31/12/2020.


The calculation of yearly depreciation under WDVM for 2019 and 2020 is as follows:

As on 31/12/2019:

  • 10% of WDV i.e. $10,000 x 10% = $1,000

As on 31/12/2020:

  • 10% of WDV i.e. $10,000 – $1,000 (2019 depreciation) = $9,000
  • Depreciation as on 31/12/2020 = $9,000 x 10% = $900

Example #3

On 01/01/2018, Henry Trading Inc., a cloth manufacturer, purchased furniture worth $10,000 for office maintenance. The rate of depreciation is 25% D.B. You are required to calculate yearly depreciation and determine the year in which the asset’s value will be Nil or negligible.


Depreciation on the furniture will be calculated as follows:

How do I Calculate Furniture Depreciation?

Note: Please refer above given excel template for a detailed calculation of depreciation.

2032 will be the year when the value of furniture will be zero or negligible. Occasionally, assets that have reached the end of their useful life might be sold to make monetary gains. Before computing depreciation, the entire value of the asset must be decreased by this amount.

Consider, for instance, the straight-line approach of depreciation; furniture acquired for $11,000 with a useful life of 10 years and a sale price of $1,000 at the end of its useful life.

For the purpose of computing depreciation, we must calculate the depreciable value by subtracting the scrap selling price from the original purchase price, i.e., $11,000 – $1,000, or $10,000, which will be divided evenly among 10 years. Consequently, annual depreciation will be $1,000 ($10,000 / 10)

Depreciation Rates for Furniture

Various current regulations impose various depreciation rates for furniture. In accordance with US Prevailing regulations, the assumed life of office furniture, fixtures, and related equipment is seven years if the furniture is utilized in an office setting.

However, the furniture’s useful life is lowered by two years and considered to be five years if it is utilized outside of office premises. Typically, the tax depreciation method is 200 percent Declining Balance (D.B.)

Save Time With a Used-Furniture Calculator

Using an online used-furniture calculator is a second method for estimating the cost of used furniture.

These user-friendly furniture valuation guides allow you to enter the furniture’s original purchase price, age, brand, location, condition, and category.

The calculators perform the math for you and provide an estimate of the furniture’s market value after a specified time period.

New IRS Laws for Furniture Depreciation

Depending on the worth of the old furniture, an abacus may no longer be required to calculate depreciation. In December 2017, the IRS announced significant modifications to the legislation regulating small company tax incentives.

The U.S. government has modified Section 179, which applies to real estate, to encourage firms to purchase equipment and invest in themselves.

The former laws let the firm to deduct the cost over a number of years, but just the depreciation, which in the case is $10,000 per year. This can be a significant sum of money for a small firm, therefore the little write-off may have prompted them to delay the purchase.

The new regulations, which apply to office furniture acquired and placed in operation after September 27, 2017, let firms to deduct the whole cost of the furniture in the year it was purchased.

How do I Calculate Furniture Depreciation?

This rule also applies to depreciable business assets with a useful life of 20 years or less. In addition, the previous maximum deduction for office equipment and furnishings was $500,000. The new law increases the maximum deduction to $1 million.

Section 179 permits annual deductions for office furniture and equipment of up to $1 million. The overall allowance for acquired equipment is $2,500,000, and the full deduction is phased out for expenditures above $3,500,000. Consult IRS Form 4562 for more details.

How to Depreciate Furniture?

Determining the method of depreciation for furniture is a policy that the entire business must follow equally throughout all accounting periods. However, the policy may be altered if the circumstances so requires or if new restrictions are implemented.

Calculating depreciation on furniture is same to calculating depreciation on machinery or vehicles. The sole distinction is between the asset’s depreciation rate and its useful life.


Depending on various rules and regulations and applicable legislation, there may be a variety of techniques for computing furniture depreciation.

However, prominent techniques of depreciating furniture include the rate approach and the life method; furniture may also be depreciated according to the unit of production or consumption.

In the case of the Rate approach, particular rates at which annual depreciation will be computed and subtracted from the value of the furniture may be set.

Under the Rate Approach, there are also two distinct techniques, such as the straight-line method, which reduces the total worth of the furniture by the same amount each year.

The written down value approach is the second most prevalent way. Under the Written down value (WDV) technique, a percentage is subtracted from the furniture’s written down value.


Depreciation equals retail cost divided by life expectancy depreciation, which in this case is $50,000 divided by 10 years. Based on the calculations, depreciation is $5,000 per year for 10 years. You can write off the $5,000 per year for 10 years.
First, consider that furniture usually has a life expectancy of five years. Assuming the furniture depreciates 20 percent per year, subtract that 20 percent from the purchase price for every year you have owned it.
7-year property – office furniture, agricultural machinery. 10-year property – boats, fruit trees. 15-year property – restaurants, gas stations. 20-year property – farm buildings, municipal sewers.
Real world examples of depreciable assets includes chairs, desks, phones, tables, cabinets, etc., which are used to perform business-related tasks, directly or indirectly. These types of items are associated with long-term use generally more than 12 months, according to the Internal Revenue Service.
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