What Is a Pricing Schedule? 7 Things You Need To Know

The pricing list has become one of the most essential tools for internet-based businesses. It is a document that discusses in detail every aspect of a project. The breakdown of prices must include the hourly rate, materials, and all other related costs.

What Is a Pricing Schedule?

A pricing schedule is often a document that details the prices of a company’s goods and services. This sheet is sometimes referred to as a price plan if, for instance, a company charges a slightly lower fee for larger volume orders.

In most instances, a firm does not disclose its rates or pricing schedule to the general public; the document is often accessible only to those businesses and customers that purchase its products.

What Is a Pricing Schedule?

In addition, a business may have distinct schedules for certain consumer types or firms in specific industries. This allows a company to tailor its services to certain clients and how they operate.

Typically, vendors and suppliers are the organizations who implement price plans for their clients. In this instance, the vendors offer each customer with a price list for the products or services they are purchasing.

A little discount may be provided to entice new clients; this method is particularly successful for bulk sales. Repeat clients may occasionally receive a higher discount to retain their business. The pricing list displays a flexible approach to client contact in any circumstance.

Importance Of Pricing Schedule

By setting a price strategy, a business may be able to control the market or repel competitors. For instance, a firm that is aware of the market price for a product or service may develop a competitive pricing structure.

Consequently, many of these schedules tend to be regressive in terms of product or service costs. In order to prevent a competitor from acquiring market share, companies are more willing to forego earnings on high-volume sales.

In certain cases, this may resemble an alternative kind of price skimming, a common pricing strategy.

What Is a Pricing Schedule?

This item’s inclusion in a contract or bid for items or services establishes a separate sort of pricing schedule. In a bid process, many firms compete for a certain amount of business from a single client.

A lowered price strategy will aid in securing this new client’s business in order to gain other contracts or future business.

Or, the new client may be willing to offer the highest volume discounts in the bid or possible contract for further business with the vendor or supplier. In either scenario, the price schedule remains unchanged.

Types of pricing schedules

  • Linear Pricing Schedule – A pricing schedule with a set price per unit, where the total price paid is represented by T(q), the quantity is denoted by q, and the price per unit is denoted by a constant p, such that T(q) = pq.
  • Nonlinear Pricing Schedule – Nonlinear pricing is a pricing schedule in which quantity and total price are not mapped to each other in a strictly linear fashion
    • Affine Pricing – A pricing structure that is affine has both a fixed cost and a unit cost. T(q) = k + pq, using the same notation as above, where k represents a constant cost.

Understanding Pricing Schedule

One or more price schedules are subject to the terms, conditions, and other criteria that you create in an agreement with a client.

The client agreement is the progenitor of the associated price schedules. Since each schedule contains billing rules, a new schedule must be generated whenever new billing rules or other criteria are applied.

What Is a Pricing Schedule?

The majority of price lists are applicable to tickets, work orders, and sales orders. The use of price plans that include billing for project milestones is limited to sales orders.

The application of price plans that charge for the consumption of parts from parts pools is limited to tickets and work orders.

Price schedules can be configured to create invoice batches manually or automatically. You can bundle bill lines into batches based on a grouping parameter supplied in the automated billing settings if you setup price schedules for automatic billing.

The invoice lines can be organized by order number, customer cost center, customer purchase order, or reporting user.

Billing and pricing details and rules

You offer billing and pricing rules and information while building a price list. You can offer the following specifics:

  • A value used to prioritize schedules when many schedules match the criteria of the target record.
  • A period of time or shift to which the pricing applies.
  • Whether or not price estimations may be used. On the work order, the details of the quoted price are included.
  • If a purchase order is necessary for billing work.
  • Can work transactions on authorized open work orders be invoiced?
  • Fixed fees are imposed upon reaching a project milestone.
  • Classification, included services, and other limits and criteria can be specified.
  • Matching the target record’s locations, assets, configuration items, and pool items.
  • Included and minimum labor, materials, equipment, and service expenses.
  • Pricing regulations, such as markups, discounts, list prices, and performance-based fees.
  • Guidelines for pricing relate to actual labor, materials, services, and equipment, as well as significant performance metrics (KPIs).
  • Additional recurrent fixed fees, incentives, or penalties

Applying agreements and price schedules

The pricing schedule is applicable to records whose values match the price schedule’s specifications.

What Is a Pricing Schedule?

You can define, among other things, locations, assets, configuration items, category, priority, and services, in addition to any other criteria you make. Less specific a price schedule is when its applicability is greater.

Similarly, the less specific a record is, the more price schedules it is applicable to. When a pricing schedule is applied to a ticket, work order, or sales order, the system examines the information on both records and selects the best-matching pricing plan.

If several pricing plans are applicable, the ranking value of the price schedule is applied; a lower ranking number takes precedence over a higher ranking number.

Applying an agreement and price plan to a record using the Apply Customer Agreement action. Multiple programs facilitate this procedure.

When an agreement is applied to a work order, the tasks on the order automatically inherit the price schedule. Child and later work orders are not permitted to inherit the pricing schedule.

Removing and applying price schedules

Rarely, it is feasible to eliminate a mandatory pricing schedule. Use a different price structure if desired. When you delete a pricing schedule, you erase all prices from the record and remove the pricing schedule from its corresponding bill batch.

Automated and grouped billing from price schedules

A client agreement permits the automatic billing of price lists. Additionally, you may specify which kind of bill lines are grouped on particular bill batches. Both of these factors can enhance the effectiveness of billing and reviewing.

What Is a Pricing Schedule?

Milestone billing of projects

You can determine pricing for project work based on the milestones you and the customer agree upon.

At the completion of each milestone, the client gets billed a fraction of the total project cost. You might specify and bill by project milestones for services involving several work orders and long-term delivery of resources.

Continuous billing of work for price schedules

Continuously charging customers for work connected to the pricing schedule of a customer agreement maximizes revenue collection and billing efficiency.

You can bill for work on a client agreement even if a prior billing batch for the same client agreement has not been finished or closed.

Specifying special pricing on a price schedule

Special pricing restrictions may be included on price lists. You can set included or minimum pricing levels to indicate whether an item is included.

You can indicate that pricing are based on price quotes. If you have no intention of billing for completed work on open work orders, you can apply special pricing to price schedules.

Bills for completed work on open work orders

Price schedules can be customized to generate partial invoices. In partial billing, completed work on an open work order is included in a billing batch despite the open status of the work order.

Since transactions may be invoiced as soon as they are recorded on a work order, work orders may be kept open for the duration of a project. The project’s related costs can be billed as they are reported.

Customer pool agreements

The supply, pricing, and billing of services for the maintenance, exchange, and repair of pool items are governed by customer pool agreements.

Pricing rules on price schedules

On a price schedule for a customer agreement, you may set pricing rules that determine transaction costs for work order and ticket components.

What Is a Pricing Schedule?

Pricing rules describe how reductions and markups to list prices effect the actual costs charged to customers. A companion price book contains the list prices for items, services, and equipment.

Sales orders

Sales orders are used to bill for services such as management fees, travel expenses, SLA penalties and credits, warranty claim credits, project milestones, and IT asset performance fees.

Condition matches on price schedules, SLAs, and response plans

When the criteria and fields of a pricing schedule, service level agreement (SLA), or response plan match those of a ticket, work order, or sales order, the pricing schedule, SLA, or response plan may be applied to the ticket, work order, or sales order.


Price schedules in a customer agreement specify the services you provide, the assets and locations eligible for services, the terms under which you supply services, and the price rules for transactions involving completed work.

Tasks plans may include price schedules to provide consumers with cost estimates for desired work. You may also define fixed expenses for the completion of a project milestone.

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