What Is a Reconciliation Report? 7 Facts, Guide & Overview

A reconciliation report is one of the important aspects of the overall accounting process. It shows the difference between what you originally had in your account, and what you have now.This allows you to track your income and expenses. This is very helpful if you are having any problems with your bank, credit cards.

What Is a Reconciliation Report?

A reconciliation report is a sort of record that aids in reconciling discrepancies between several forms of expenditures or revenues related with a certain job. Financial organizations frequently utilize these reports to ensure that all accounts are in order.


What Is a Reconciliation Report 

Additionally, businesses will employ a reconciliation report to balance or reconcile statistics connected with other budgeting line items, including payroll. When it comes to inventory reconciliation, the report frequently assists in resolving any discrepancies between a physical inventory and the inventory reported in business records.

Benefit of A Reconciliation Report

As a general tool in financial accounting, a reconciliation report enables the analysis of all transactions related with a particular line item or account and the verification that the account is balanced.

A report on accounts payable would strive to balance the appearance of pending payables with actual disbursements, and would be termed balanced if the disbursements occur prior to the debts’ due dates.

Similarly, a payroll report would indicate the sums owed to workers for a particular pay period and reconcile them with the actual payments made from the payroll account.

Typically, a bank reconciliation report focuses on ensuring that all credits and debits linked with each client account are reported properly and that those accounts are accurately balanced.

Exceptions that may be discovered during the reconciliation process are typically investigated and resolved expeditiously; however, some financial institutions do offer a type of account that serves as a temporary means of accounting for unresolved banking transactions that have not yet been associated with a particular account.

What Is a Reconciliation Report 

The procedure as a whole makes it easier to keep the bank’s finances and client information accurate and up-to-date.

What Is an Inventory Reconciliation Report?

The inventory reconciliation report is a typical tool utilized in manufacturing, retail, and other industries that store diverse sorts of inventories. Typically, a reconciliation is required when the physical inventory count reveals differences with the company’s inventory data.

This sort of event can occur for a variety of causes, such as the inability to precisely count things as they were received as part of an inbound shipment, the failure to fully fulfill a shipping order while still designating it as closed in the company’s records, or even the theft of inventory items.

In most instances, the development of the reconciliation report will also contain an explanation of what likely caused the disparity and an adjustment to the company’s records to match the actual physical inventory on hand.

How Reconciliation Report Works

It is standard practice to reconcile accounts at the conclusion of every fiscal month and quarter. When reconciling an account, companies and individuals ensure that all transactions add up to the right account balance at the conclusion of the period. There are typically two ways to reconcile a bank account: checking documentation and analyzing data.

Documentation Review

The process of reviewing the paperwork compares the amount of each transaction to the amount recorded as entering or exiting in the respective account. Suppose, for instance, that a prudent individual keeps all of their credit card receipts but detects many unfamiliar expenditures on their credit card account. Perhaps the costs are minimal, and the individual overlooks them as lunch expenditures, for instance.

At the end of the month, the account holder compares the transactions on their credit card statement to their credit card receipts and learns that they do not have credit card receipts for some of the alleged lunch expenses that show on the bill.

Because the individual is meticulous about maintaining receipts, they challenge the charges on their credit card. An inquiry reveals that the credit card was infiltrated by a criminal who obtained the company’s information and charged the victim’s credit card. The individual gets refunded for the erroneous charges, the card is cancelled, and the fraudulent behavior ceases.

By reconciling your bank statement, you may prevent bounced checks (or the failure to make electronic payments) to partners and suppliers.

Analytics Review

The method of analytics analysis can also uncover fraudulent activities or balance sheet mistakes. In this situation, companies estimate the amount that should be in the accounts based on the activity levels of the accounts in the past.

What Is a Reconciliation Report 

Based on past activity levels, ABC Real Estate Investments acquires around five properties every fiscal year. The corporation reconciles its finances annually in order to uncover any discrepancies. This year, the forecasted amount of the anticipated account balance is far off.

On the basis of prior accounting activity and purchases, the accounts payable estimate should be $5 million. The real accounts payable balance for the year is $48 million, which is a significant variance from the balance sheet.

The accountant of business ABC discovers that the bookkeeper put an additional zero at the end of its accounts payable by mistake when reviewing the balance sheet. The accountant changes the accounts payable to about $4.8 million, which is the projected accounts payable amount.

How do I view, print, or export a reconciliation report?

QuickBooks Online automatically creates a reconciliation report each time you complete a reconciliation session. The reconciliation report is important if you have difficulty reconciling the following month’s transactions and if you need to meet with your accountant.

How to view a reconciliation report

Select Reports from the Business overview (Take me there).

What Is a Reconciliation Report 

  • Report on TypeReconciliation
  • in the bar for Find report by name.
  • Select Reports on Reconciliation.
  • Select the Account for which you wish to view the reconciliation report.
  • Choose the reconcile period using the arrow in the Report period drop-down menu.
  • Choose ViewReport.

How to print a reconciliation report

To print, select the Print icon in the upper right of the report.

How to export a reconciliation report to Excel

The QuickBooks Online Reconciliation report is one of the few reports that cannot be exported straight to Excel. To manually export this data, perform the steps below:

  • Highlight the report’s information.
  • Right-click the content and copy it.
  • Launch Excel, then right-click and paste the data.
  • Adjust the report’s column widths so that all of the information is displayed.
  • Choose Save.

Reasons to Reconcile Bank Statements

Bank reconciliation is a crucial process for every business. The primary purpose of reconciling your bank statement for small companies is to confirm that your business’s recorded balance and the bank’s recorded balance are same. It also facilitates the management and monitoring of cash flow.

Here are a few other reasons why businesses should reconcile their bank statement each month:

What Is a Reconciliation Report 

  • Identify fraud: Signs of fraud should be your first attention when reconciling your bank account transactions. For instance, were valid checks you issued copied or altered? Have checks been issued without permission? Were there any unlawful withdrawals from the account? Any deposits missing from the account?
  • Validate data entry: Reconciling your bank statements enables you to detect any discrepancies, such as incorrectly entered numbers, duplicate entries, and other data input mistakes.
  • Confirm the accuracy of financial statements: Rarely, but occasionally, banks make errors. Reconciling your bank statements is one approach to verify that your financial statement and the bank’s statement are same.
  • Accurate tax reporting: To prepare an accurate tax return, it is necessary to reconcile your bank statements.
  • Controls theft: Additionally, reconciling your bank records can prevent workers and others from stealing from your business.

In general, balancing your bank statements can assist you in identifying any odd transactions that may be the result of fraud or accounting problems. This procedure may be carried out professionally or informally.

This is true for both organizations and individuals, who should examine each transaction individually, ensuring that the sums are same and noting any discrepancies that require further inquiry.

Consequences of Not Reconciling Your Bank Statement

If there are disparities between the accounts and amounts, these variances must be explained. Reconciling your bank statements enables you to spot problems before they become unmanageable.

Most importantly, balancing your bank statements allows you to discover fraud before it’s too late. It is crucial to remember that federal law provides more protections for consumer bank accounts than for commercial accounts.

Therefore, it is of utmost importance for companies to notice any fraudulent or suspicious behavior as soon as possible, as they cannot always rely on their bank to cover any fraud or account problems.

Bank Statement Reconciliation FAQs

What Are the Steps to Reconcile a Bank Statement?

Comparing your company’s ledger of transactions and balances to your monthly bank statement is the initial stage in bank reconciliation. Verify each transaction separately; if the sums do not match exactly, the differences will require additional examination.

In the case that anything does not match, you must take many distinct measures. There are various apparent reasons why your account may include inaccuracies. If you have written a check to a vendor and adjusted your account balance accordingly in your internal systems, your bank may display a greater amount until the check clears your account.

What Is a Reconciliation Report 

Similarly, if you expected an electronic payment to clear in one month, but it didn’t clear until a day before or beyond the end of the month, this may result in an inconsistency.

Unauthorized checks and missing deposits are genuine indicators of fraud.

When Is the Best Time to Reconcile a Bank Statement?

It is suggested to reconcile your bank statements at least monthly. Some organizations with a large volume or in industries with a high fraud risk may reconcile their bank statements more often (sometimes even daily).

What Appears on a Bank Reconciliation Statement?

Some firms generate a bank reconciliation statement to demonstrate that accounts are routinely reconciled. This document outlines business and banking activity, reconciling the bank account of a firm with its financial records. Statements of bank reconciliation demonstrate that payments have been processed and cash receipts have been put into a bank account.


The reconciliation report is an important tool for tracking balance or reconcile statistics connected with other budgeting line items, including payroll. That mean is a sort of record that aids in reconciling discrepancies between several forms of expenditures or revenues.

A reconciliation report shows you where you need to make changes in your business and why. With reconciliation report, you also can track your sales and profit in a very specific way.


Reconciliation is the act of bringing people together to be friendly again or coming to an agreement. An example of reconciliation is two siblings who mend their relationship after a period of fighting. noun.
Given below are some other reconciliation types that we normally come across in the financial world.
  • Credit card reconciliation. Credit card reconciliation is similar to bank account reconciliation. …
  • Balance sheet reconciliation. …
  • Cash reconciliation.
The reconciliation statement helps identify differences between the bank balance and book balance, to process necessary adjustments or corrections. An accountant typically processes reconciliation statements once per month.
The daily reconciliation page was designed to allow finance and management users to reconcile their Nostro balances (assets) and Vostro balances (liabilities) in a given entity in Kooltra on a daily basis.
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