What is Human Resource Administration? Salary, Roles, Duties

Human resource administration (HRM or simply HR) refers to the administration of a company’s employees or human assets.

It is responsible for the recruitment, selection, training, assessment, and payment of workers, as well as supervising the organization’s leadership and legacy and ensuring compliance with paid work and labor laws.

This article will teach you all you need to know about an HR administrator’s duties, how they are vital to the HR department’s daily processes, and more information about human resource administration.

What is Human Resource Administration?

Administration of Human Resources (HR) refers to the management of human capital within an organization or business.

Formerly known as “personnel management,” human resources is now a global leader in enhancing the employment experience of billions of hardworking individuals.

What is Human Resource Administration?

Additionally, human resource administration gives the business plan firms need to fulfill future expectations.

Job brief

Our Human Resources department is seeking a Human Resources Administrator. You will be the initial point of contact for HR-related questions from employees and external partners.

Your primary administrative responsibilities consist of keeping personnel files, handling HR documentation (such as employment files and onboarding instructions), and updating internal databases. Our ideal candidate has knowledge of HR processes and the ability to handle many administrative responsibilities in a timely way.

Ultimately, you should be able to guarantee that our HR department helps our employees while abiding by labor rules.

What Does an Human Resources Administrator Do?

An HR administrator oversees daily record updates and paperwork for the human resources department and serves as the primary point of contact for any HR-related questions.

They have extensive professional experience and a thorough understanding of the technical aspects of human resources.

The department of human resources performs a variety of functions, all of which are essential for the parent business. Consequently, there must be a position that coordinates minor but essential human resources duties and serves as the primary point of contact for any questions regarding the HR department’s operations.

A human resources administrator ensures that the human resources department accurately enters data records and prepares key HR papers.

You must be proficient in essential human resource areas such as recordkeeping, internal and external communications, analytics and reporting, and logistical coordination. Due to the role’s complexity, you should learn more about it in order to receive relevant job notifications.

The Human Resources Administrator Role

Due to their varied hierarchies, each business and sector defines the human resources administrator function differently. Smaller businesses want an HR administrator who can perform a variety of jobs.

Such firms provide additional experience and exposure, since the HR administrator is exposed to a variety of tasks.

What is Human Resource Administration?

However, larger firms employ HR administrators with particular skills, such as employee benefits administrators and payroll administrators.

Since their human resources departments manage more personnel, they require a greater number of HR administrators to maintain proper records and paperwork.

Many individuals conflate the roles of HR generalist with HR administrator. However, these jobs are unique and have distinct obligations. HR generalists interact with present workers and handle all matters pertaining to people.

ưHR administrators assist human resource managers with their everyday responsibilities, such as processing new employees, maintaining HR data, and utilizing human resource data systems such as HRIS.

Duties and Responsibilities

Some of the primary responsibilities a human resources administrator has to oversee are as follows:

Organize and maintain personnel records, enter new data, and update previous employee data in internal HR databases.

Review, revise, and update company policies.

Prepare various HR documents, including new hire guides, employment contracts, compensation lists, and more.

Assist recruiters, talent acquisition teams, and other HR personnel with tasks such as new hire onboarding.

Assure legal compliance by serving as the initial point of contact with external partners, such as insurance providers.

Answer any employee questions concerning people or HR-related issues and, if feasible, assist them in resolving them internally.

Create frequent reports and presentations on HR KPIs including as turnover and retention rates.

By interacting with departments, arrange trip accommodations and manage expense paperwork.

Assist the payroll department by supplying them with up-to-date personnel information, such as sick days, leaves of absence, overtime hours, and work schedules.

Participate actively in HR initiatives, including job fairs, recruiting rounds, and more.

Manage and operate the organization’s HRIS software and ensure that it is up-to-date.

Assist the HR manager with budget management and administration.

Larger firms with more complicated human resources demands must add additional obligations to the job description, as the list of functions above is by no means complete.

What is Human Resource Administration?

Educational Requirements

Typically, effective human resource specialists has a bachelor’s degree in business, management, human resource development, or communication.

These programs include courses in labor management, effective communication, organizational behavior, leadership, group dynamics, economics, personnel administration, accounting, motivation and work behavior, performance measurement, needs assessments, and organizational decision-making.

Master’s degrees in business administration, labor relations, human resource administration, or organizational development are frequently required for senior leadership jobs.

HR Professional Certification

According to the U.S. Bureau of Labor Statistics, voluntary professional certification as an HR professional indicates your dedication to the profession, certifies your understanding of contemporary HR concepts and practices, and identifies you as an authority in the industry.

The Human Resource Certification Institute (HRCI) offers several certifications.

Associate Professional in Human Resources (aPHR)

Associate Professional in Human Resources – International (aPHRi)

Professional in Human Resources (PHR)

Professional in Human Resources – International (PHRi)

Senior Professional in Human Resources (SPHR)

Senior Professional in Human Resources (SPHR)

Senior Professional in Human Resources – International (SPHRi)

Senior Professional in Human Resources – International (SPHRi)

Global Professional in Human Resources (GPHR)

For professionals in California, which has regulations and legal mandates specific to that state, a California certification (PHRca) is available.

What is Human Resource Administration?

Additional Skills

Successful human resource administrators must possess other abilities that help them to be effective in their jobs as leaders and managers, in addition to course material acquired in a formal educational program.

HR workers at the management level should have excellent listening skills, critical thinking abilities, and ethical judgment. They should be able to analyze the talents of their workers in order to choose the best candidate for a certain position.

In order to help reconcile opposing situations, HR managers must also possess good negotiating abilities.

Good social perceptiveness, or the capacity to be aware of others’ behaviors and emotions and to comprehend why others behave as they do, enables human resource professionals to foresee how change or conflict may be interpreted.

Salary and Job Outlook

In 2019, the typical annual pay for a human resource manager was $116,720, according to the BLS. These experts are employed full-time by a vast array of businesses, corporations, and organizations.

Job growth is projected to increase by 6 percent by the year 2029, with a substantial portion of the increase dependent on the success and expansion of organizations.

What is Human Resource Administration?


Here’s a list of common questions and answers about the human resources administrator position:

Are There Enough Human Resources Administrator Jobs on the Market?

Organizations are always seeking for HR specialists that can assist them meet their human resource demands.

In addition, firms are becoming more committed to developing a successful work culture and require an efficient human resources department to do so.

Since HR administrators are essential to the success of every HR department, there are a multitude of excellent chances available.

How to Look for the Right HR Administrator Job Alert?

You must remain current on the most recent HR administrator job description and develop the required abilities. In addition, you must continually scan the Internet for any chances that may present itself.

Lastly, to guarantee that you are qualified for the majority of available positions, you should obtain a reputable HR certification and develop your human resources expertise.

Does an HR Administrator Need Proficiency With HR Software?

The majority of an HR administrator’s duties and responsibilities entail producing paperwork and maintaining correct records.

What is Human Resource Administration?

The human resource department utilizes complex HR software solutions to improve efficiency, as such jobs are extremely difficult to complete manually. Therefore, if you want to be a successful HR administrator, you must be competent at utilizing these software tools.

If you are new to Human Resources and are looking to break into an HR administrator position, we recommend that you enroll in our HR Certification

Courses, where you will learn how to build your skillset in human resources, build your human resources network, craft an impressive HR resume, and develop a successful job search strategy.


In many firms, human resource administration is handled by a team of human resource specialists supervised by a senior director of human resources.

The responsibilities of the team members might range from recruiting to employee relations to payroll and benefits management. Under the supervision of the human resources manager, the entire team collaborates to fulfill the human resources objectives of the firm.

Today’s human resource management necessitates skilled employees with the requisite personality attributes and a dedication to delivering professional assistance.

When developing a human resources strategy, it is ideal for firms to seek out human resources specialists with the knowledge and expertise to manage the complex difficulties that human resources departments frequently confront.

In addition, human resources departments must remain abreast of employment and legal changes in order to provide optimal protection for the organizations they represent.

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