What is Metered Mail? 9 Facts, Pros & Cons

A lot of people don’t know what metered mail is or why they may want to use it. Metered mail is a billing method for ISPs in which the cost of the connection is pre-paid by the subscriber and billed at the end of the month. It is also known as prepay billing or prepay telecommunication.

What is Metered Mail?

Metered mail may be the most cost-effective and efficient stamping option for businesses and organizations that ship huge volumes of printed information.

To deliver letters by metered mail, commonly known as franking, a postage meter machine stamps the postage amount directly into envelopes or onto a label affixed to an envelope or parcel.

What is Metered Mail?

The gadget eliminates the need to use individual stamps and can swiftly apply postage to several packages. Several postage meters can stamp several hundred envelopes in around one minute.

There are several types of postage-generating machines for meter-labeled mail. Some are more nimble than others. In addition, some include built-in scales. Before affixing a label, the user can weigh their letter on the scales.

Before shipping a package, the user may need to have it weighed at the post office if she is uncertain of its weight. In many instances, she can add a label and, if required, pay the difference.

Each country’s postal administration normally regulates metered mail. It is governed by the United States Postal Service in the United States. In India, metered mail is regulated by the Department of Post, a division of the Ministry of Communications and Information Technology.

In England, Royal Mail is responsible. Although each county’s metered stamp is unique, they are all clearly inscribed with the date, postage amount, and sender’s information.

Each nation has its own norms and procedures governing the handling of meter-labeled mail. In the United States, for instance, the postage meter allows users to print postage for any items except periodicals.

Those who send over 500 pieces of mail using presorted first-class metered mail frequently obtain a discount. Most other nations also offer bulk mailing reductions.

There are a few common guidelines for those who use metered mail. Typically, the postal carrier must collect the letter on the same day it was postmarked. In most instances, if mail is not collected, the postal worker will request a re-stamp with a new date.

In addition, the majority of businesses require the mail to be separated into domestic and foreign shipments. This can improve efficiency and alert the mail room staff that a certain sort of label must be placed to the package.

What is Metered Mail?

Despite the fact that many businesses prefer metered mail since it saves them time and money, some still prefer to utilize stamps. Executives are aware that recipients of metered mail may see the item as mass mail.

As a result, people may overlook the contents of the envelope as inconsequential. If a receiver never opens a postal package, the firm or organization loses money.

Metered Mail: Pros and Cons

If your firm sends a substantial amount of mail, metered mail might save time and money. Not only do you save time and money by avoiding trips to the post office, but you also pay only the precise amount of postage required. Additionally, you may quickly track your shipping expenditures.

While utilizing a postage meter will save you money on sending charges, there is an additional cost associated with purchasing the meter. Since you cannot legally own a postage meter, you must pay a monthly lease or rental cost. In addition, there is an annual presorting cost to consider.

Why Use Metered Mail?

Using Metered Mail is a cost-effective option for small businesses sending out single-piece mailings. The five-cent savings may mount up, and there are no minimum mailpiece requirements. You may simply print your postage online, stick it to your letters, and ship them.

Metered Mail vs Stamped Mail

Metered mail passes via a machine that prints a postage mark directly onto each piece of mail, whereas hand-stamped mail requires the application of paper stamps by hand.

Here is a list of potential savings for your company if you move from USPS stamps to a postage meter:

Remember that you must fulfill certain requirements to qualify for the USPS Commercial Base Rate, plus there are setup costs and administrative requirements. However, postage meter vendors are frequently willing to handle this for you, and if you send in quantity, those savings might be yours sooner than you think.

Postage stamps or postage meters is a fiercely debated topic. But here, we definitively settle this argument.

What is Metered Mail?

Businesses are better off sending metered mail since postage meters can determine exact postage prices depending on the exact size and weight of the item. For instance, Data-Shape Pac’s Based technology compensates for the air in your padded envelope, ensuring that you never spend more than necessary for business mail.

The Benefits of Metered Mail

The use of metered mail can provide businesses with monetary and time-saving benefits. This section explores the several benefits of this service.

In the digital world’s hectic speed, physical mail has maintained its role as a dependable and popular communications method. In reality, according to a Royal Mail study of letter users in the United Kingdom, 87 percent of consumers view mail as credible, compared to 48 percent for email, and 65 percent are likely to give it their full attention.

This is known by small and medium-sized enterprises. They routinely send invoices and other client correspondence by physical mail, yet many are incurring unnecessary expenses. Without knowing the precise postage for a piece of mail, senders are forced to estimate prices, leading to postal surcharges, delays, or even returned mail.

The use of metered mail can prevent all of these problems. Learn the postage value of this service and the advantages of digital postage meters by reading on.

The Perks of Metered Mail

Metered mail let small and medium-sized enterprises to utilize a meter to print postage as evidence of payment on mail pieces. By utilizing this service, firms may simply streamline their mailing operations. They might also increase their precision and save money.

The built-in scale of a postage meter is meant to correctly weigh postcards and parcels, eliminating guessing and guaranteeing that senders always pay the correct postage. Additionally, meters provide reductions not accessible at Post OfficeTM retail locations or when using stamps.

As of January 2019, utilizing a postage meter will save you $0.05 per piece for envelopes weighing up to 3.5 ounces, bringing the cost of First-Class Mail® letters costing 1 ounce or less down to $0.50.

Save Time and Boost Your Brand

By replacing manual postal operations with meters, time, the most important resource, is conserved. In a research conducted by Pitney Bowes, 37 percent of small companies indicated that finding the time to visit a Post Office retail site was the most difficult aspect of delivering mail. Meters eliminate this, freeing up firms’ time to focus on expanding their operations.

As a corporate logo or customised message may be printed on the envelope, meters also enhance the professional appearance of business mail, hence increasing brand exposure.

The Next Generation of Meters

Modern meters mix innovative design with modern digital technologies. Some versions even utilize Android® operating systems, making it as simple to use as a smartphone, with handy features and an intuitive interface. It enables organizations to pick the optimal sending choice for every letter, flat, and package they send, giving cost savings and facilitating cost tracking.

In many mailrooms throughout the globe, analog linked meters are still in use, and for some businesses, they are a feasible and successful solution. However, it is worthwhile to evaluate the advantages of digital meters.

What is Metered Mail?

Digital is faster and more flexible.

The speed of a dial-up Internet connection can range between 1.2 and 56 kilobits per second. A digital connection is 100 megabytes per second, which is about one thousand times quicker than an analog connection.

By connecting to Wi-Fi or Local Area Networks, digital meters do not compete with other communications equipment for Internet access. In addition, if you connect wirelessly and change workplaces, your meter may follow you.

Rate changes and software updates are simple and precise.

These take planning and consideration. Without a meter, businesses must appropriately incorporate the increased rates into their postage costs. With an analog meter, time must be spent initially establishing a connection before information can be exchanged, and then further time must be spent downloading and installing new rates, for instance, in the case of a rate change. A digital system is always linked, allowing for real-time rate updates.

Digital meters provide enhanced accounting.

They allow you to track your business’ postal expenditures at the product level. You may also determine which seasons your expenditure increases or decreases.

Digital connections are reliable and future-proof.

If an analog line disconnects while you are attempting to credit your meter prior to a mailing, you will lose time and productivity. Copper analog networks are costly to maintain and susceptible to service interruptions. In the future, service providers will likely be less inclined to offer and maintain analog connections. Digital meters mitigate this problem.

Digital meters can generate additional savings.

An analog-connected meter needs a dedicated phone line, a cost that most firms frequently neglect. Numerous companies already pay for broadband, so there is no additional expense for a digital meter connection, and the analog line is unnecessary.

What is Metered Mail?

How Can My Business Get a Postage Meter?

When acquiring a postage meter for a business, the most typical practice is to rent one for a monthly charge. Pitney Bowes is, by a wide margin, the market leader in this field and the firm from whom you should purchase a postage meter.

In fact, they have been manufacturing postal meters for more than a century! Simply examine the envelope of every meter-printed letter you get; you’ll likely see their name printed on the stamp.


The United States Postal Service normally offers two methods for sending letters: stamped mail and metered mail. If you’ve ever seen a blue USPS collection box in town, chances are you’ve noticed spaces for both! While many beginner mailers and shippers confuse the two, they are actually quite distinct, and Shipping School is here to set the record straight.

Metered mail works with more mailing classes than stamps. These include Retail Ground, Marketing Mail, and Media Mail from the United States Postal Service. In addition, you get access to lower business rates and popular postal add-ons like insurance and Registered Mail.


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